Common Bookkeeping Mistakes Singaporean Entrepreneurs Make and How to Avoid Them

Common Bookkeeping Mistakes Singaporean Entrepreneurs Make and How to Avoid Them

You’ve been putting in long hours and making many personal sacrifices to build successful business in Singapore. We understand that running a business is not an easy task. There is a lot to handle and a lot to solve, so you must know how to tackle it strategically. The last thing you want is for your bookkeeping in Singapore to be the reason your business struggles or fails. But due to time restrictions and limited resources, many entrepreneurs make simple bookkeeping mistakes that damage their business. 


Some business owners can worsen the situation by taking on difficult tasks such as bookkeeping on their own. Because most business owners are not accounting specialists, they might easily overlook proper bookkeeping in Singapore. This might be harmful for the company. Don’t become another statistic. 


What are some of the bookkeeping mistakes that business owners make that might put their company at risk? In this post, we will discuss the most normal accounting mistakes made by business owners. You’ll be able to dodge them better by avoid these 5 fatal bookkeeping mistakes in Singapore and keep your business thriving. 


Mixing Up Personal and Business Transactions Together


As a business owner in Singapore, one of the biggest mistakes of bookkeeping in Singapore you can make is mixing up your personal and business finances. Many people start successful businesses from their kitchen tables or garages, but there must be a line between company and personal accounts. It’s difficult to identify where your costs and revenue are coming from when your personal and corporate money are mingled together. It may seem like an easy thing to do, but it can lead to major headaches come tax time or if you ever want to sell your company. In the end, your bookkeeper will have to work harder to determine which transactions are personal and which are business-related.


To avoid confusion between your business and personal transactions, set up separate bank accounts for each. Have one account strictly for business income and expenses, and another for your personal use. This makes it much easier to track where money is coming from and going to. It also ensures your business funds are not accidentally spent on personal things like meals, entertainment or vacations.


By taking the time to properly separate your business and personal accounts, transactions and obligations, you’ll avoid many of the headaches that come from mixing them up. 


Waiting Until Year-End to Do Bookkeeping


Waiting until the end of the year to do your bookkeeping in Singapore is one of the biggest mistakes Singaporean business owners make. It’s natural for humans to avoid boring tasks, and accountancy is one of them. But, the more you wait, the worse it will get. Not only that, but your accounting will get slow and steady go out of date, hinting that you are not tracking performance. If something is wrong, you will not know about it until it is too late. By then, you’ll likely have a mountain of receipts, invoices, and bank statements to sort through, making the task seem impossible. Do yourself a favour and avoid this common pitfall by implementing good bookkeeping habits.


Don’t let records pile up. Set aside time each week to log income, expenses, accounts payable, and accounts receivable. Enter records into your accounting software or spreadsheets to keep the information up to date. Trying to recreate records from months past will lead to errors, omissions, and a headache. Develop good habits to stay on top of your records and finances, and you’ll breeze through year-end tax reporting without breaking a sweat. Keep your books in order all year round, and you’ll have the data at your fingertips to make the best decisions for your business.


Reconciling Your Bank Statements at Eleventh Hour


One of the biggest mistakes Singaporean entrepreneurs make is reconciling their bank statements at the last minute. When you leave this important task until the eleventh hour, it becomes a rushed job and you end up missing key details.


Make it a habit to log into your business bank account at least once a week to review new transactions. As payments from customers come in, ensure the amounts deposited match what’s in your sales system. The best approach is to reconcile your bank statements at least once a month. As you review transactions, mark each one in your accounting system as reconciled. Make any necessary corrections to errors as you go. Once done, your accounting system balance and bank statement balance should match. If not, you’ll need to dig in to find the discrepancy.


If bank statement reconciliation feels overwhelming, consider hiring a service of bookkeeping in Singapore to handle it for you. They can review your statements and accounting records in detail each month to catch any issues early on and allows you to spot problems quickly before they become bigger headaches. Having an extra set of eyes on your finances provides peace of mind that everything is in order.


Letting Tax Time Sneak Up on You


Every year, tax season arrives at the same time. It should come as no surprise. But, business owners put off paying taxes until the last minute. Their records are in shambles as a result of slacking off on bookkeeping in Singapore throughout the year. As a result, when the time comes to file, they are left scrambling. 


Maintaining accurate and up-to-date financial records is key. Record all business income and expenses, and file receipts and invoices as you go. Come tax time, you’ll have all the necessary documentation in one place, saving you from scrambling to gather records or estimate figures.


Don’t wait until the tax filing deadline is looming to start planning. Meet with your accountant early in the year to estimate your tax liability and make any necessary adjustments. Advance planning and preparation will make the actual filing of your taxes a straightforward process without any unwelcome surprises. Good bookkeeping in Singapore requires effort and carefulness, the rewards of a well-run system are well worth it. Keep your books in shape throughout the year, and tax time will never sneak up on you again.


DIY Bookkeeping When You’re Not Qualified


It can be tempting to save money by handling your own bookkeeping. But, if you don’t have proper training and experience, DIY bookkeeping can lead to serious mistakes that end up costing you more in the long run. Bookkeeping in Singapore requires knowledge of accounting standards and tax laws that change frequently. Without expertise, you can improperly classify expenses, fail to take advantage of deductions, or make errors in your financial reports. Don’t assume bookkeeping is easy just because accounting software is user-friendly. 


Rather than attempting DIY bookkeeping, consider hiring a professional. Look for a bookkeeper, accountant or bookkeeping firm in Singapore with experience helping small businesses in Singapore. Partnering with a pro gives you confidence in your numbers and frees you up to grow your business. Don’t learn the hard way, get help from a bookkeeping expert.


Not Taking Advantage of Accounting Software


Not using accounting software is one of the biggest mistakes Singaporean entrepreneurs make. As your business grows, manual bookkeeping in Singapore becomes extremely time-consuming and error-prone. Accounting software automates many of the routine tasks, ensures accuracy, and provides valuable insights into your business’s financial health.


Doing your books by hand can take hours each week. Accounting software handles tasks like invoicing, bill payments, expense tracking, and reporting in a fraction of the time. You’ll gain back hours each week to focus on growing your business. They perform calculations automatically and helps catch errors, giving you an accurate view of your business finances.


Don’t pick random accounting software. Many options like Xero, QuickBooks Online, and FreshBooks are designed for small businesses and non-accountants. They’re easy to set up and use with an intuitive interface and minimal training required. You can be up and running in no time. Make the switch to software and gain valuable insights into your business’s financial health. With the right solution and some help from an accountant, you’ll master your books in no time.


Not Doing Regular Cash Flow Projections


Singaporean entrepreneurs sometimes thinking profit equals cash flow. Just because your business is profitable on paper doesn’t mean you have enough actual cash on hand to pay bills, loans, and other expenses. To avoid a cash crunch that could put your company in jeopardy, you need to start doing regular cash flow projections.


A cash flow projection estimates the amount of cash coming into and going out of your business over a set period of time, like a month or quarter. By comparing your projected cash inflows and outflows, you can see potential issues beforehand. If a deficit is projected, you can make adjustments to avoid it, such as increasing sales or prices, reducing expenses, delaying large purchases, renegotiating loan terms and injecting more of your own capital.


We know that no projection will be 100% precise, doing regular cash flow forecasts is one of the best ways for Singaporean entrepreneurs to keep their companies financially healthy and avoid potentially disastrous cash shortages. Don’t make the mistake of learning this lesson the hard way.


Ignoring Receipts


It’s easy to get caught up in the daily grind and let little details slip through the cracks. But, overlooking certain aspects of your bookkeeping in Singapore can end up costing you big time. One of the most common yet dreadful mistakes is ignoring receipts for small purchases.


Keep every receipt either it may seem insignificant to keep a receipt for a $5 coffee or a $10 meal. But those little expenses add up over time and need to be properly recorded in your books. Without receipts, you have no way to verify those costs or claim them as tax deductions. Make it a habit to ask for a receipt for every purchase, no matter how small, and file them away. Rather than keeping stacks of paper receipts, consider digitizing them to simplify your records. Then, file the digital receipts by category and date to make them easy to find when needed.


Don’t let receipts pile up before entering them into your books. A good rule of thumb is to record expenses at least once a week. Enter details like the date, amount, merchant name, and expense category for each receipt. Make it a habit to get receipts, digitize and organize them, and record the details in your books regularly. These small actions can have a big impact on your bottom line and help you avoid major mistakes. 


Final Words


Don’t let careless bookkeeping errors chip away at your success. Take control of your financial records and avoid these common mistakes. With diligent record-keeping and a keen eye for detail, you can take back steering wheel of these issues that sink other businesses and focus on growth. Your company’s future depends on the choices you make today. Choose wisely and your business will prosper for years to come. 


Consider hiring a professional if bookkeeping in Singapore becomes overwhelming. Your company’s financial health depends on it. Give it a chance to Company Incorporation Service. They provide an impartial, expert perspective to help you make the best decisions for your business. They can plan on moving resources away from repetitive manual practises and towards achieving strategic goals that provide more value and return.


  • All Rights Reserved By Shane Goh & Associates | 2023